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What You Need to Know About Your Independent Work Tasks

Structured Work Systems | December 3, 2017

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Not all independent work tasks are created equal. Check out these 5 things each task in your work system should have to be successful.

Believe it or not, not just any task can be an independent work task. If you’ve followed the last tutorials, you have what you need for independent work and you set up the structure of your independent work system.  But we still don’t have work in our system for the students to complete.  That’s today.

Over the years, I’ve seen LOTS of work systems.  And with the introduction of Pinterest and the internet, there are lots of examples out there of “work tasks” or “work boxes.”  I just want to tell you that not all “work tasks” are equal and not all “work boxes” are ready for an independent work system.  Here’s why.

5 Things to Check in Each IW Task

Remember at the beginning of this series, I told you that there is a reason behind each element of a work system?  There is a reason behind each of these characteristics as well, and I’ll try to make them clear as I walk you through them.

1. The Independent Work Tasks Needs to be Mastered

This one is definitely the primary issue you want to be sure of when choosing tasks for independent work.  Think about it….if you haven’t mastered a task, you still need to help to complete it.  If you still need help, how will you do it independently?  I know when I say it that way, it seems obvious.  However, I often find that people easily forget this one.  Make sure that each one of your tasks has been mastered in a direct instruction setting.  Independent work is a GREAT opportunity for the student to practice to maintain their skills.  

PROBLEM

So, you thought the work task was independent before you put it in independent work, but the student is struggling with the task?  Chances are good that it was mastered in a certain situation, but the student didn’t generalize.  

SOLUTION

You want to make sure that, if a student is struggling with or just learning the independent work system, it’s not because the task is something he can’t do.  So, consider making the tasks easier than something the student could do in a 1-1 instruction setting when you are just getting started.

A student must have mastered a task in order to complete it independently in a work system. Click to Tweet

2. Must Have a Clear Beginning and End

Remember question # 3 in the 4 questions that every work system should answer?  The student needs to know when he or she is finished with the task.  If you choose a task, like reading in a chapter book, how does the student know to stop?  In order to complete the task and move on (as we would with a job), the beginning and end of the task need to be clear.  

Remember that the crux of the independent work system relies on its visual nature.  You are depending on students gaining information from the way the task is laid out.  Consequently knowing how to start and when to move on is important to complete the other items on the work task list.  

PROBLEM

I want the student to be doing more than just file folder and boxed tasks.  What about using real-life jobs that are not so self-contained?

SOLUTION

Now, not all tasks have to be tasks that go in a basket or have Velcro.  Some tasks may not look like they have a clear beginning and end at first.  But with a little additional visual supports they can be.  

One example might be digging in the garden.  How much should the student dig? Give them a container to fill so they can see when its empty I start, and when it’s full I stop.  Or if they are filling pots, like the picture below, give them a set number of pots to fill.

filling-peat-pots-put-in-task

In another instance, you could have a task in the work system to wash the table.  Knowing when the table is completely clean might be difficult.  But you could make it easier by adding 3 pieces of masking tape to map out areas of the table to clean.  Then teach the student to wipe the table from the left section to the right section.

3. Avoid Having Extra or Leftover Pieces

Since the student is supposed to know when the task is finished, you want to avoid giving confusing visual cues, like extra pieces.  Think about it…if you are putting together a piece of “easy to assemble” furniture…how do you feel if you get it assembled but you still have extra pieces?  You probably think you might have missed something? Spend some time checking it over to make sure?  I would (maybe it’s just my OCD).

Packaging Independent Work Task: Toothcare Sets

The same is true when a student is doing a file folder game and there are extra pieces in the box.  Or when they are packaging a task like the tooth care packages above and there are extras of some items, like extra toothpaste.  What do they do with them? Did they mess up some of the packages and leave something out? So they go back and check…and back and forth and they don’t know when they are finished.

4. Organize the Pieces of the Independent Work Tasks

This one is a little more complicated.  One of the elements of making an independent work task visibly clear for the students is to help them know how to complete the task.  Many of our students have difficulty with executive functioning skills.  This makes it difficult for them to know how to organize tasks when given a pile of material.  You can help them with this by organizing the task within the task like the ones below.  You don’t have to set it out for them, but by putting items in separate bins, you can teach them to lay them out for themselves.

Organized Presentation of Work tasks-File Folder with pieces in a bin and nuts and screws organized in bins for assembly

5. Finished Independent Work Tasks Stay Together

And finally, this one goes back to allowing the system to answer the question, “How do I know when I’m finished?”  I’ve talked about this one before, but it bears repeating.  You want the student to put the work away completed.  You don’t want them to clean it up when they are done by taking it apart.  Why?

You wouldn't ask an employee to fill up the salt shakers and then empty them again...so why would we with work tasks? Click to Tweet

A few reasons.  First, it’s kind of demoralizing to put time and effort into doing something and someone tells you to undo your work.  Second, would you ask a worker in a restaurant to fill up the salt shakers and then empty them again?  Similarly, you wouldn’t ask a student to do his math work and then erase all the answers.  Remember that we are using work systems to help our students be successful in school and work situations, so work completion is important.

Tasks Stay Finished-picture of salt and pepper shakers

Along the same lines you don’t want the work to fall apart when the student goes to put it away.  I once watched a student put a file folder together, put it away in the finished basket.  It fell apart (because it didn’t have Velcro on the pieces).  He picked it up and redid it.  Went to put it in the finished basket and it fell apart again.  He did this three or four times before I stepped in or he would have kept going.  

So, use Velcro, paperclips, and other ways to keep tasks assembled and completed when the student puts it away.  That way he’ll be putting away a completed product.  Would you want your “easy to assemble” furniture to come apart once you finish putting it together?

If you follow all these guidelines you will have great tasks designed to help your students reach independence.

More Workbasket Resources

Looking for more ideas on work systems and how they can be used?  Check out the links in Resources below for more posts.  And, I wrote about a book about them!  Click on the book to the left for an Amazon Affiliate link (see my disclosure policy for more information about affiliate links).

GET ALL THE VISUALS AND ORGANIZATIONAL TOOLS YOU NEED to start independent work in your classroom.

These kits include an e-book with directions on setting up independent work systems and using the materials included, data sheets for tracking progress, visuals for the bins and schedules, what’s next visuals, and mastery sheets to keep track of which students have mastered which task. 

Looking for more ideas for creating independent work systems in your classroom?

Check out the FREE webinar below...click the image to find out more and watch as soon as you register!

INDEPENDENT WORK SYSTEMS WEBINAR FREE WEBINAR ON DEMAND
Not all independent work tasks are created equal. Check out these 5 things each task in your work system should have to be successful.

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